Agenda and decisions

Report of the Corporate Director Communities.

The Corporate Director Communities submitted a report asking the Resources Portfolio Holder agree the granting of a lease for accommodation within the Civic Centre Poulton-le-Fylde for use as a Health Centre, Medical and Office use.

Note – the report is exempt by virtue of paragraph 3 of Part 1 of Schedule 12A as it is information relating to the financial or business affairs of any particular person (including the authority hold that information). Such information has therefore been excluded from this decision notice.

Decision

The Resources Portfolio Holder:

·         Agreed to lease the additional first floor accommodation and to regularise the occupation within the Civic Centre pursuant to the Portfolio Holder Report dated 15 January 2016.

Report of the Corporate Director Resources (Section 151 Officer).

The Corporate Director Resources submitted a report asking the Resources Portfolio Holder to note the procurement of cloud based software (Civica Modern.Gov) as to seek approval for an exemption from the Financial Procedure Rules – Contract Procedures.

Decision

The Resources Portfolio Holder:

·         Agreed that approval is given by the Resources Portfolio Holder to allow the procurement under exemptions to contract procedures, contained within the Financial Regulations Rules on the grounds that “the goods, works or service are of a specialist nature carried out by only one or a limited number of firms with no satisfactory alternatives available”.

Report of the Corporate Director Communities.

The Corporate Director Communities submitted a report asking the Resources Portfolio Holder and the Planning Policy and Economic Development Portfolio Holder to approve the implementation of the Rural England Prosperity Fund (REPF), including delivery of the rural business grant programme and the aware of the UK Shared Prosperity Fund (UKSPF) for the commission of business support services for the borough.

Decisions

The Resources Portfolio Holder and the Planning Policy and Economic Development Portfolio Holder:

·         Agreed that the council accept the REPF allocation of £400,000 from HM Government and make the funds available for agreed activities in accordance with the approved REPF addendum to the UKSPF Investment Plan (subject to change), as set out at Appendix 1.

·         Agreed that the capital programme be updated to reflect the REPF spend profile, which is split over two financial years as follows: 2023/24 £100,000 and 2024/25 £300,000.

·         Agreed that the council be responsible for the administration and management of the REPF, the assessment and determination of the allocations and the payment of grants. The S.151 Officer will oversee the fund, making sure that plans are deliverable and taking responsibility, within the delegated delivery model, for their effective delivery. The S.151 Officer must also approve all changes and use of the REPF in line with the overall grant conditions.

·         Agreed that approval be given to authorise the Corporate Director Communities, in conjunction with the S.151 Officer, to approve grants to external bodies in line with REPF, UKSPF, Cabinet Office guidance and in accordance with the council’s Financial Regulations, Financial Procedure Rules and Procurement Regulations up to a value of £100,000 and to enter into suitable Grant Funding Agreements.

·         Agreed in accordance with 3.4, that approval is given to commission Lancashire County Council (LCC) to deliver a rural business grant programme, to the value of £148,000 which comprises £140,000 capital spend from the REPF (£30,000 in 2023/24 and £110,000 in 2024/25) and £8,000 of revenue spend which has been allocated from the UKSPF.

·         Agreed in accordance with 3.4, that approval is given to commission Boost Lancashire, who are supported by LCC and the Lancashire Enterprise Partnership (LEP), to act as the delivery body for management of the UKSPF programme for Business Support Services for the borough. The cost of £200,000 will be met by the UKSPF and spread over two financial years, commencing with £100,000 in 2023/24 followed by £100,000 in 2024/25.

·         Agreed That approval is given by the Resources Portfolio Holder to allow the procurement of services in 3.5 and 3.6 under exemptions to contract procedures, contained within the Financial Regulations and Finance Procedure Rules on the grounds that “the goods, works and services are of a specialised nature carried out by only one or a limited number of firms with no reasonably satisfactory alternatives”.

·         Agreed that the Resources Portfolio Holder delegates authority to the Corporate Director Communities, in conjunction with the S.151 Officer, to allow for the appointment of consultants under the exemption to Contract Procedures contained within the Financial Regulations and Financial Procedure  ...  view the full decision text for item 3.

Report of Corporate Director Communities.

The Corporate Director Communities submitted a report asking the Resources Portfolio Holder and the Leisure, Health and Community Engagement Portfolio Holder to approve the procurement of essential repairs to 3G Pitch 2, Thornton Leisure Centre under an exemption from the contract procedure rules funded by the Leisure Management Reserve.

Decisions

The Resources Portfolio Holder and the Leisure, Health and Community Engagement Portfolio Holder:

·         Agreed that a repair to 3G pitch 2 is carried out costing £6,995 funded from the Leisure Management Reserve.

·         Agreed that approval is given by the Resources Portfolio Holder to allow the procurement under exemptions to contract procedures, contained within the Financial Regulations and Financial Procedure Rules on the grounds that: “the goods, works or services are of a specialised nature carried out by only one or a limited number of firms with no reasonably satisfactory alternatives available”.