Decision details

The Corporate Director Resources submitted a report seeking approval for the procurement of a fully hosted electronic document management system to replace the current revenues and benefits document imaging system.

Decisions

The Resources portfolio holder

·       approved the procurement of a fully hosted Electronic Document Management System (EDMS) to replace the current revenues and benefits electronic document management system.

·       gave approval to deal with the agreement under the exemption to Contract Procedures contained within the Financial Regulations and Financial Procedure Rules; on the grounds that exemptions may apply where “a framework agreement is available that necessitates the council not having to go out to tender and the goods, works and services will still provide the Council with best value for money”. The framework to be used is DAS Framework RM 3821.

·       agreed that as part of the move to a fully hosted system, existing documents are migrated across and a supplier is appointed under the exemption to Contract Procedures contained within the Financial Regulations and Financial Procedure Rules; on the grounds that exemptions may apply where “The goods, works or services are of a specialised nature carried out by only one or a limited number of firms with no reasonably satisfactory alternatives available.”