Agenda and decisions

Report of the Service Director People and Places

The Service Director People and Places submitted a report seeking approval to migrate the Paris Cash Receipting System to the Civica Payment equivalent to ensure continued support for the cash receipting system and compliance with Payment Card Industry Data Security Standards.

Decision taken

The Resources Portfolio Holder gave approval to proceed with a migration of the council’s Cash Receipting System now provided by Civica UK Ltd who have recently acquired the Paris system from Northgate and agreed that the acquisition be dealt with under the exemption to Contract Procedures contained within the Financial Regulations and Financial Procedure Rules on the grounds that the goods, works or services constitute an extension or variation of an existing contract.

Report of the Service Director People and Places

The Service Director People and Places submitted a report seeking approval to deliver the Mount project as detailed in the Heritage Lottery Fund (HLF) Parks for People stage two application.

Decision taken

The Street Scene, Parks and Open Spaces Portfolio Holder agreed that

·         the HLF Parks for People grant be accepted.

·         consultancy team ‘Ryder Landscape Consultants’ be appointed to develop the Mount masterplan, prepare the tender documentation for the restoration and improvement works and to administer the contract of works.

·         procurement of the supplier(s) to undertake the restoration and improvement works be progressed and the Service Director People and Places be authorised to appoint the supplier(s), in compliance with the Financial Regulations and Financial Procedure Rules.

·         the Service Director People and Places be authorised to appoint the supplier(s) to deliver the three year programme of activities and events, in compliance with the Financial Regulations and Financial Procedure Rules..

·         the Service Director for People and Places be authorised to appoint a part time Mount Development Officer to deliver the programme of activities and events and a full time Skilled Gardener, both for a fixed period of three years funded by the HLF.

·         a 10 Year Management and Maintenance Plan for the Mount be implemented.