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Agenda and minutes

Venue: Council Chamber, Civic Centre, Poulton-le-Fylde

Contact: Roy Saunders  Democratic Services and Scrutiny Manager

Link: Audio recording of the meeting

Items
No. Item

11.

Confirmation of minutes pdf icon PDF 84 KB

To approve as a correct record the minutes of the meetings of the Council held on:

(a)  12 April 2018 (extra-ordinary meeting);

(b)  12 April 2018 (scheduled meeting);

(c)  10 May 2018 (Annual Meeting).

 

Additional documents:

Minutes:

Agreed:

 

1.    That the minutes of the extra-ordinary meeting of the Council held on 12 April 2018 be confirmed as a correct record (unanimously).

 

2.    That the minutes of the ordinary meeting of the Council held on 12 April 2018 be confirmed as a correct record (by 27 votes to 9).

 

3.    That the minutes of the Annual Meeting of the Council held on 10 May 2018 be confirmed as a correct record (unanimously).

           

 

 

 

12.

Declarations of Interest

To receive any declarations of interest from any Member or Officer on any item on this agenda.

Minutes:

None.

13.

Announcements

To receive any announcements from the Mayor, Leader of the Council, Deputy Leader of the Council, Members of the Cabinet, a Chairman of a Committee or the Chief Executive.

Minutes:

There were no Mayoral announcements.

 

The Chief Executive announced that on Friday 8 June he had received formal notification from Cllr I Duffy and Cllr R Duffy that they had resigned from the Labour Group and would sit until the next election as non-aligned independent members. He said that a report on any proposed consequential changes to appointments to committees or representatives on outside bodies would be submitted to the next Council meeting in July.

 

14.

Public questions or statements pdf icon PDF 117 KB

To receive any questions or statements from members of the public under Procedure Rule 9.1.

 

Any questions or statements received by the specified deadline of noon on Friday 8 June 2018 will be published and circulated separately.

 

Minutes:

 

Alderman Roger Brooks asked a question (previously circulated and published) to the Resources Portfolio Holder (Cllr A Vincent) about the sale of the former Garstang Business Centre.

 

Cllr A Vincent said in his response that he had not stated or inferred at the April meeting that the contract with Key Worker Homes was unconditional. He said that completion of the sale was dependent on approval of planning permission, which was conditional on the signing of a Section 106 agreement.

 

He stated, in response to a supplementary question from Alderman Brooks, that it would be inappropriate to re-market the site.

 

15.

Questions "On Notice" from councillors pdf icon PDF 194 KB

The following question has been submitted by Cllr B Stephenson:

 

“Could the Street Scene Parks and Open Spaces Portfolio Holder please provide a statement regarding fly tipping on privately owned back alleys, as rubbish continues to pile up in certain areas?At what point can Wyre Council take action and intervene?”

 

Any further questions received by the specified deadline of noon on Friday 8 June 2018 to the Mayor, a member of the Cabinet or the Chairman of a Committee under Council Procedure Rule 12.1 will be published and circulated separately.

 

Minutes:

1.    Cllr B Stephenson asked a question (previously published and circulated) to the Street Scene, Parks and Open Spaces Portfolio Holder (Cllr Bridge) about clearance of fly-tipping from back alleyways.

 

Cllr Bridge in his response, explained the process which was followed when fly tipping incidents were reported, including the need to obtain permission from the land owner if the material to be cleared was on private land. He also referred to the enforcement measures taken by the Council.

 

In response to a supplementary question from Cllr Stephenson, he stressed the need to persuade people not to drop litter or dump rubbish in the first place.

 

2.    Cllr Raynor asked a question (previously published and circulated) to the Neighbourhood Services and Community Safety Portfolio Holder (Cllr Berry) about the opening of the Rossall flood defences.

 

Cllr Berry said in response that it had not been possible to make arrangements to invite local residents to the official opening of the scheme because work had been taking place until the last minute.

 

He confirmed, in response to a supplementary question from Cllr Raynor, that local residents would have an opportunity to attend other celebratory events taking place on the sea front throughout the summer.

 

3.    Cllr Fail asked a question (previously published and circulated) to the Street Scene, Parks and Open Spaces Portfolio Holder (Cllr Bridge) about dog fouling fines.

 

Cllr Bridge said in his reply that four £75 fixed penalty notices for dog fouling offences had been issued in 2017/18 and one fixed penalty notice of £100 had so far been issued in 2018/19. Two had been in Jubilee Ward, two in Stannah Ward and one had been in Great Eccleston.

 

Cllr Bridge said in response to a supplementary question from Cllr Fail that dog fouling was a difficult problem to deal with, but stressed that the Council did take enforcement action when appropriate. He also stressed the need for all Councillors, whenever possible, to encourage dog owners to be more responsible.

 

4.    Cllr Fail asked a question (previously published and circulated) to the Neighbourhood Services and Community Safety Portfolio Holder (Cllr Berry) about the potential, following the opening of the flood defence scheme, for further works along Rossall Beach.

 

Cllr Berry referred in his reply to the possible further beach management works described in paragraph 6.1 of his Executive Report to be considered later in the meeting. He said that further enhancements to the area referred to by Cllr Fail would be made in the future, but the criteria for funding could not currently be met.

 

5.    Cllr Lees asked a question (previously published and circulated) to the Planning and Economic Development Portfolio Holder (Cllr Michael Vincent) about the proposed A585 Mains Lane Bypass.

 

Cllr Vincent confirmed in his reply that the Council’s response to the pre-submission public consultation on the scheme was available and that he would provide a copy for Cllr Lees.

 

He said, in response to a supplementary question from Cllr Lees, that the A585 Windy  ...  view the full minutes text for item 15.

16.

Executive reports

To receive reports from Cabinet Members. (In accordance with Procedure Rule 11.3 Councillors will be able to ask questions or make comments).

 

16a

Leader of the Council pdf icon PDF 29 KB

Minutes:

The Leader of the Council (Cllr Henderson) submitted a report.

 

Cllr Henderson acknowledged, in response to a comment from Cllr E Anderton about paragraph 2.2 of the report, that it had been Fleetwood Civic Society, not Fleetwood Historical Society, which had been the driving force behind the installation of the Sir Fleetwood Hesketh statue in Euston Gardens.

 

Agreed that the report be noted.

 

 

16b

Resources Portfolio Holder pdf icon PDF 83 KB

Minutes:

The Resources Portfolio Holder (Cllr A Vincent) submitted a report.

 

There were no questions or comments

           

Agreed that the report be noted.

16c

Street Scene, Parks and Open Spaces Portfolio Holder pdf icon PDF 84 KB

Minutes:

The Street Scene, Parks and Open Spaces Portfolio Holder (Cllr Bridge) submitted a report.

 

Cllr Bridge said he would pass on to the relevant officers, thanks expressed by Cllr S Turner for the clearing up work undertaken following the Garstang Gala.

 

Cllr Bridge said that he would arrange for a written response to be sent to Cllr Kay on any limits that could be imposed on the number of dogs on leads controlled by a single individual.

 

Agreed that the report be noted.

 

16d

Planning and Economic Development Portfolio Holder pdf icon PDF 146 KB

Minutes:

The Planning and Economic Development Portfolio Holder (Cllr Michael Vincent) submitted a report. When introducing his report, Cllr Vincent paid tribute to the work undertaken by Cllr Murphy when he had been the Planning and Economic Development Portfolio Holder.

 

There were no questions or comments.

 

Agreed that the report be noted.

16e

Neighbourhood Services and Community Safety Portfolio Holder pdf icon PDF 30 KB

Minutes:

The Neighbourhood Services and Community Safety Portfolio Holder (Cllr Berry) submitted a report.

 

Cllr Berry responded to a question from Cllr Lady Atkins.

 

Agreed that the report be noted.

 

 

16f

Leisure, Health and Community Engagement Portfolio Holder pdf icon PDF 96 KB

Minutes:

The Leisure, Health and Community Engagement Portfolio Holder (Cllr Bowen) submitted a report.

 

Cllr Bowen, said she would pass on to the relevant officers thanks expressed by Cllr Ellison for the support provided for the Thornton Gala and by Cllr Kay for help provided for the Mental Health Awareness Day.

 

Agreed that the report be noted.

17.

Overview and Scrutiny Committee Periodic Report pdf icon PDF 142 KB

Report of the Chairman of the Overview and Scrutiny Committee (Cllr Ibison) attached.

Minutes:

The Chairman of the Overview and Scrutiny Committee (Cllr Ibison) submitted a report about the work undertaken by the Committee since the last periodic report had been considered.

 

Agreed that the report be noted.

18.

Treasury Management Activity 2017/18 pdf icon PDF 249 KB

Report of the Resources Portfolio Holder (Cllr A Vincent) and the Head of Finance and Section 151 Officer attached.

Minutes:

The Leader of the Council (Cllr Henderson) and the Chief Executive submitted a report.

 

Agreed that the Annual Report on Treasury Management Activity for the 2017/18 financial year be approved.

19.

Constitution Amendments pdf icon PDF 305 KB

Report of the Leader of the Council (Cllr Henderson) and the Chief Executive attached.

Additional documents:

Minutes:

The Leader of the Council (Cllr Henderson) and the Service Director Performance and Innovation submitted a report on a number of proposed changes to the Constitution.

 

Cllr Henderson when introducing the report said that, in Appendix 4, the final paragraph on page 66 of the agenda had been erroneously included in the list of functions of the Planning Committee and should instead have been included as the final paragraph of the list of functions of the Standards Committee on page 72 of the agenda. He proposed the recommendations in the report, with that amendment.

 

An amendment proposed by Cllr Fail that the proposed changes to the definition of key decisions (paragraph 3.1) to consultation requirements (paragraph 3.3) and to the publication of background papers (paragraph 3.6) be deferred for further consideration by a committee prior to resubmission to the Council, was LOST (by 10 votes to 33).

 

Agreed (by 33 votes to 10):

 

1.    That the definition of Key Decisions in Article 16 in Part 2 of the Constitution be amended to increase the financial threshold from £50,000 to £100,000.

 

2.    That the changes to the Scheme of Delegation to Officers, in Part 7 of the Constitution, set out in Appendix 1, be approved.

 

3.    That the changes to consultation requirements in the Cabinet Procedure Rules in Part 4.04 of the Constitution, set out in Appendix 2, be approved.

 

4.    That the following paragraph be added to the Terms of Reference of the Audit Committee in Article 7:

 

“To receive updates and reports from the Head of Governance (Data Protection Officer) and to approve policies in relation to compliance with the Data Protection Act and Regulations made under the Act.”

 

5.    That the following additional paragraph be included in the list of executive functions delegated to the Head of Governance in Part 7.02 of the Constitution:

 

“To submit reports, as the Council’s designated Data Protection Officer, to the Information Commissioner’s Office on breaches of the General Data Protection Regulations.”

 

6.    That the change to the requirements for the publication of background papers referred to in reports, referred to in paragraph 6.2 of the Access to Information Procedure Rules in Part 4.02 of the Constitution, as set out in Appendix 3, be approved.

 

7.    That the simplified wording of the Summary and the Articles in Parts 1 and 2 of the Constitution, set out in Appendix 4, be approved, subject to the final paragraph in the list of functions of the Planning Committee (on page 66 of the agenda) being deleted and included instead as the final paragraph in the list of functions of the Standards Committee (on page 72 of the agenda).

 

8.    That the proposals for the further reviews of the Constitution set out in paragraph 5.8 of the report be noted and supported.

 

 

20.

Notices of Motion

None.

 

Minutes:

None.

 

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