Agenda and decisions

The Service Director People and Places submitted a report seekin agreement for an exemption to the council’s contract procedures in order to extend the agreement with Bartec under a framework agreement for the provision of an upgraded software system and accompanying hardware to support the waste collection and recycling service.

Decisions

The portfolio holder agreed

·         that Bartec be granted an extension of the contract for seven years with an option to extend again if the operating systems are still in good order. This includes new hardware and a free software upgrade at the commencement of the first seven years (the further extension is dependent on the lifespan of hardware and any changes to the CAP).

·         that approval be given to proceed under the exemption to Contract Procedures contained within the Financial Regulations and Financial Procedure Rules on the grounds that a framework agreement is available that necessitates the council not having to go out to tender and the goods, works or services will still provide the council with best value for money.

The Service Director People and Places submitted a report seeking approval to deliver improvements to Jubilee Gardens, Cleveleys in accordance with its development masterplan using monies received from the Ministry of Housing, Communities and Local Government (MHCLG) for parks improvements, unallocated monies from the council’s 2019/20 Capital Programme for the Refurbishment of Playgrounds together with external grants secured, and for the scheme to be added to the 2019/20 Capital Programme.

Decisions

The portfolio holder agreed that

·         the council’s 2019/20 Capital Programme be amended to include improvements to the facilities on Jubilee Gardens using £5,300 from the MHCLG ‘Local Authorities Parks Improvement Funding (LAPIF)’, a grant of £30,000 secured from the Lancashire Environment Fund (LEF) and a further grant of £10,000 be accepted from the Big Lottery if the bid is successful.

·         the council allocate £10,000 from the 2019/20 unallocated capital budget for Refurbishment of Playgrounds should the Big Lottery bid be unsuccessful. Notification is expected to be made early October.

·         the council allocate £5,300 from the LAPIF (total received £17,333) to this scheme. This will allow £3,300 to be the Contributing Third Party (CTP) payment to Entrust who are the LEF scheme regulator. Failure to provide this CTP will mean the application to LEF will not be validated. The remaining £2,000 will go towards the improvements.

·         the council accept the £30,000 from the LEF to implement the improvement work.

The Service Director People and Places submitted a report seeking approval to deliver the sensory garden on Memorial Park, Fleetwood using grants from the Lancashire Environment Fund (LEF), Lancashire County Council (LCC) Community Projects Team and the Healthier Fleetwood Project.

Decisions

The portfolio holder agreed that

·         the council’s 2019/20 Capital Programme be amended to include the Sensory Garden on Memorial Park using grants of £18,450 from the LEF, £5,000 from the LCC Community Projects Team and £5,000 from the Healthier Fleetwood Project.

·         the council act as project lead for delivery of the Sensory Garden works and accountable body for the grant funding.

·         the procurement of a supplier to undertake the Sensory Garden works be progressed and the Service Director People and Places be authorised to appoint a supplier, complying with the councils Financial Regulations and Financial Procedure Rules.