Agenda and draft minutes

Council - Thursday, 17th September, 2020 7.00 pm

Venue: Council Chamber, Civic Centre, Poulton-le-Fylde and Virtual via WebEx

Contact: Peter Foulsham  Democratic Services and Scrutiny Manager

Link: Watch meeting

Items
No. Item

1.

Election of Chairman

Minutes:

It was proposed by the Leader of the Council (Councillor David Henderson) and seconded by Councillor Peter Le Marinel that Councillor Alice Collinson be elected as Chairman for the meeting.

 

Agreed, unanimously, that Councillor Alice Collinson be elected as Chairman for the meeting.

2.

Confirmation of minutes pdf icon PDF 242 KB

To approve as a correct record the Minutes of the meeting of the Council held on 5 March 2020 and 12 March 2020.

Additional documents:

Minutes:

Agreed that the minutes of the meeting of the Council held on Thursday 5 March 2020 be confirmed as a correct record (by 40 votes to 0, with one abstention).

 

Agreed that the minutes of the meeting of the Council held on Thursday 12 March 2020 be confirmed as a correct record (by 31 votes to 0, with 2 abstentions).

 

3.

Declarations of Interest

To receive any declarations of interest from any Member on any item on this agenda.

Minutes:

None.

4.

Announcements

To receive any announcements from the Mayor, Leader of the Council, Deputy Leader of the Council, Members of the Cabinet, a Chairman of a Committee or the Chief Executive.

Minutes:

The Chairman, Councillor Alice Collinson, confirmed the Mayor Elect, for the term of office from 12 November 2020 to May 2022, would be Councillor Andrea Kay and the Deputy Mayor Elect would be Councillor Howard Ballard.

 

The Armed Forces Champion (Councillor Andrea Kay) informed councillors that Wyre had been awarded the Silver Armed Forces Covenant Employer Recognition Scheme Award 2020.

5.

Public questions or statements

No questions or statements have been received for this meeting from members of the public under Paragraph 9.1 of the Council Procedure Rules.

 

Minutes:

None.

6.

Questions "On Notice" from councillors

No questions “on-notice” have been received from any Member of the Council to a member of the Cabinet or the Chairman of a Committee for this meeting under Paragraph 12.1 of the Council Procedure Rules.

 

Minutes:

None.

7.

Treasury Management Activity 2019/20 pdf icon PDF 480 KB

Report of the Resources Portfolio Holder (Councillor Alan Vincent) and the Corporate Director Resources and the Section 151 Officer (Clare James)

Minutes:

The Resources Portfolio Holder (Councillor Alan Vincent) and the Corporate Director Resources and Section 151 Officer (Clare James) submitted a report on treasury management activity for 2019/20.

 

Agreed (unanimously) that the Annual Report on Treasury Management Activity for the 2029/20 financial year be approved.

8.

Treasury Management Policy and Annual Investment Strategy, Minimum Revenue Provision Policy Statement and Capital Strategy 2020/21 pdf icon PDF 1 MB

Report of the Resources Portfolio Holder (Councillor Alan Vincent) and the Corporate Director Resources and the S151 Officer (Clare James)

Minutes:

The Resources Portfolio Holder (Councillor Alan Vincent) and the Corporate Director Resources (Clare James) submitted a report.

 

Councillor Vincent informed members that the report had previously been approved by the Cabinet in March 2020.  In normal circumstances it would have come to Full Council sooner, had meetings not been suspended as a result of the COVID-19 pandemic.

 

Agreed (unanimously)

 

(i)            That the Treasury Management Policy and Annual Investment Strategy, MRP Policy Statement and Capital Strategy for 2020/21 as considered by Cabinet at their meeting on 25 March 2020 be approved, and

(ii)          That variations to the standard Treasury Management policies and practices introduced for the duration of the COVID-19 (coronavirus) pandemic be approved.

 

9.

Lancashire Combined Authority pdf icon PDF 179 KB

Report of the Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne)

Minutes:

The Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne) submitted a report.

 

Councillor Henderson referred to the discussions about a Combined Authority that had been ongoing for a number of years.  He referred to a decision taken by the Council in December 2015 not to participate in discussions around the developing Combined Authority for Lancashire, but added that times had changed.  The recommendations would facilitate the Council’s engagement in the forthcoming discussions.

 

Agreed (by 31 votes to 9, with 2 abstentions) that the following recommendations be approved:

 

(i)            That the Council agree, in principle, to progress discussions around the role, function and governance structure to establish a Lancashire Combined Authority, including an Elected Mayor with limited powers;

(ii)          That the Council receive a further report on the detailed Combined Authority proposal in due course to attain Wyre Council’s consent to the establishment of the Lancashire Combined Authority.

 

 

10.

Appointment to committee pdf icon PDF 140 KB

Report of the Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne)

Minutes:

The Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne) submitted a report.

 

Agreed (unanimously) that the recommendation that Councillor George of the Wyre Alliance group be appointed to the Planning Committee in place of Councillor Williams be approved.

11.

Appointment to outside body pdf icon PDF 141 KB

Report of the Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne)

Minutes:

The Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne) submitted a report.

 

Agreed (unanimously) that the recommendation that Councillor Collinson be appointed as one of the council’s two representatives on the Garstang Town Trust in place of Councillor Leech until the next elections in May 2023 be approved.

 

12.

Constitution Amendments pdf icon PDF 339 KB

Report of the Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne)

Minutes:

The Leader of the Council (Councillor David Henderson) and the Chief Executive (Garry Payne) submitted a report, recommending four changes to the Council’s Constitution.

 

The proposed amendment in relation to the Planning Committee (paragraph 3.4 of the report) was to extend the option to call in an application to the Planning Committee, to ward councillors in an adjoining ward.

 

An amendment proposed by Councillor Fail and seconded by Councillor Beavers, to delete the following words,

 

representing the ward within which the application site lies or a ward councillor representing an adjoining ward,”

 

was lost by 8 votes to 34, with 1 abstention.

 

Agreed (by 35 votes to 0, with 8 abstentions) that the recommendations in the report be approved:

 

1.    That Article 7, Part 2/03 of the Council’s Constitution be amended by adding the following words to the Audit Committee’s Terms of Reference:

 

“To consider periodically (at least annually) whether the Auditors appointed to carry out the External Audit function remain independent and objective and, that their judgement in carrying out that role has not been impaired as a consequence of their participation in any non-audit reviews, services or advice provided to the council”.

 

2.    That the Councillors Code of Conduct be amended to include the International Holocaust Remembrance Alliance (IHRA) working definition of Anti-Semitism in 2017 and be included as Part 5.01 of the Council’s Constitution, in place of the current version.

 

3.    That Part 7.02/2 of the Council’s Constitution, headed Executive Functions Delegated to the Chief Executive, be amended by the inclusion of the following paragraph:

 

“Where Government guidance makes it clear that face to face meetings should not be held, meetings will be held remotely, under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the Flexibility Regulations”). Dispensation for nonattendance at meetings will also apply until such time as the Flexibility Regulations cease to be in force.”

 

4.    That the words “or a ward councillor representing an adjoining ward” be inserted in Part 7.02 (Scheme of Delegation). Page 7.02/14, paragraph 1(a) of the Council’s Constitution so that the paragraph now reads:

 

“A ward councillor representing the ward within which the application site lies or a ward councillor representing an adjoining ward, has requested that the application be considered by the Planning Committee, subject to the request being received by the Head of Planning Services within 10 working days of the date of the email providing members with a link to the weekly list of planning applications, which includes the planning application requested.

 

13.

Notices of Motion

None.

 

Minutes:

None.